PhraseExpress organizes frequently used phrases and inserts them in every app.
PhraseExpress for iOS consists of the App and the optional PhraseExpress keyboard.
Download the PhraseExpress iOS App from the Apple AppStore.
The PhraseExpress App can be used with any keyboard but its custom keyboard offers some nice extra features:
The PhraseExpress keyboard does not aim to replace the original Apple keyboard. It is designed to be used as an auxiliary option. You can quickly switch between keyboards with the globe key.
External hardware keyboards are not support at this time. We would also wish to include Siri dictation, iOS autotext and other features in the PhraseExpress keyboard, but as far as we know, this is restricted to iOS. We will continue to monitor the situation for changes.
On the home screen, tap the PhraseExpress icon to launch the App:
The optional PhraseExpress keyboard enables you to insert phrases into any target App directly, without the need to use the App.
Press the globe key to switch between the installed keyboards:
You can identify the PhraseExpress keyboard by its beautiful speech bubble left to the space bar.
If the PhraseExpress keyboard is missing, you may need to install it.
To save a new phrase into PhraseExpress:
An "InApp purchase" extends the freeware to allows storing more than 10 items.
Autotext are text shortcuts (autotext) that are replaced with the associated larger text phrases. The autotext feature only works with the PhraseExpress keyboard.
Executes a phrase after entering the autotext followed by either RETURN, SPACE or any default trailing delimiter such as punctuation marks:
This is the recommended default setting.
Triggers a phrase immediately after typing the last letter of the autotext:
Avoid this setting if the defined autotext can be part of a word. E.g., if you would choose the autotext "hav", it would unwantedly trigger a text replacement whenever you enter the regular words "have", "behave", etc.
After entering the autotext, the phrase is offered in the smart bar on top of the PhraseExpress keyboard instead of being inserted automatically:
You can either tap the suggestion or dismiss it and just continue to type.
Phrase are suggested in the smart bar of the PhraseExpress keyboard if you enter the beginning of its description:
You do not need to define an Autotext.
Smart Complete is case-sensitive.
Advanced Autotext settings that are supported by the iOS device but can only be edited on a PhraseExpress Windows client.
The spelling correction feature is realized with the regular autotext feature. The PhraseExpress sample phrase file contains spelling correction items that replace misspelled words with the correct form:
A phrase with the contents "word" is triggered by entering the associated autotext "wrod". This means if you enter "wrod", PhraseExpress will replace this auto-correct the misspelled word with the phrase contents.
Powerful macro functions of the Pro Edition allows you to use dynamic contents in your phrases, such as customizable time/date stamp, date math, fill-ins, custom forms consisting of input boxes, check boxes, radio buttons, drop-down selections, etc.
Phrases with macro functions are created in a PhraseExpress MacOS or Windows client as the desktop versions have much better editing capabilities than mobile devices.
You can use pre-filled emails, link or nest phrases, alternate or randomize phrases, perform calculations and string operations, compute conditional statements and much more.
The PhraseExpress Pro App supports use of a selection of the PhraseExpress Mac client macro functions (Mac client manual).
#insert, #calc, #date, #time, #datetime, #rnd, #sleep, #insertclipboard, #setclipboard, #input, #settemp, #gettemp, #loop, #check, #randomtext, #cond, #asc, #setphrase, #length, #substr, #trim, #trimleft, #trimright, #replace, #pos, #lowercase, #uppercase, #lowercasefirst, #uppercasefirst, #lowercaseword, #uppercaseword, #autotext, #prefix, #postfix, #lastpos.
#form, #formtext, #formeditbox, #formcheckbox, #formcombobox, #formcalendar, #formphrasecombo, #formnum, #formslider, #formradiogroup, #formgroup, #formcheckcombo, #url.
Some macro functions are adapted for use with mobile devices and may not have the entire feature set of the Mac/Windows version.
The PhraseExpress keyboard is disabled in password input dialogs, Apple login, or phone related input dialogs. 3rd party apps may reject custom keyboards for security reasons, such as banking apps.
Modern iPads can show the PhraseExpress App next to another App in "SplitView", making it easy to paste phrases:
Check Apple help for more information about "SplitView".
Phrases with a symbol are links to original phrases (analog to a file alias).
Instead of memorizing numerous autotext abbreviations, PhraseExpress allows you to pick a phrases from a descriptive folder structure. This even takes less taps than typing an autotext in many cases.
Organizing phrases into folders also help keeping overview about a large number of phrases.
Phrase folders with a symbol are links to original phrase folders (analog to a file alias).
To move phrases between different folders of your phrase library:
To change the order of items within a folder level:
PhraseExpress saves all phrases and the folder structure including autotext settings in the phrase file "phrases.pxi":
You cannot access or edit the phrase file directly. Always use the PhraseExpress App to edit phrases.
Back up your iOS device to external storage media to prevent data loss!
To synchronize phrases via the cellular network when local wireless network is not available, enable the option "PhraseExpress App settings. If this option is missing , enable PhraseExpress in " "." in the
Sync between multiple iOS devices requires iCloud Drive. It is enabled by default and must be configured only, if iCloud Drive is disabled.
Done! All iPhones/iPads now share the same phrase file.
To disable phrase file synchronization, disable iCloud Drive for PhraseExpress.
Syncing with a Mac requires iCloud Drive. It is enabled by default and must be configured only, if iCloud Drive is disabled or if the phrase file has been stored in a non-default location on the Mac.
Done! PhraseExpress for Mac loads the iPhone/iPad phrase file from "/iCloud Drive/PhraseExpress/phrases.pxi" and your Mac and iPhone/iPad are now sharing and syncing phrases. This is indicated in the phrase tree by a cloud symbol root.
If the phrase file is missing in iCloud Drive, double-check if iCloud Drive is enabled on your iPhone/iPad.
To disable phrase file synchronization, disable iCloud Drive for PhraseExpress.
The iOS App creates a special folder "PhraseExpress" in your iCloud Drive folder which is indicated by a PhraseExpress speech bubble logo within the folder icon as shown here:
Do not use Finder to manually create this folder. The iOS App would not recognize such manually created folder. If no special folder is created, restart the iOS device and/or try reinstalling the iOS App.
The iOS App cannot directly sync Windows .pxp phrase files, because the iPhone/iPad .pxi phrase file format differs due to the different features set. To sync with Windows, you need to initiate the connection from the iPhone/iPad.
PhraseExpress for Windows adds the iPhone/iPad phrase file as an additional phrase file node into the tree view of the main program window.
PhraseExpress now syncs the iPhone/iPad phrase file node with the iPhone/iPad. However, it does not sync the Windows phrase file.
You can now drag & drop phrases in the Windows client to move them from the Windows to the iPhone/iPad phrase file node for use and synchronization with your iPhone/iPad.
Do not save any phrase file into iCloud Drive with the Windows client on your own. The iOS App itself must create its special app data storage folder "PhraseExpress" on its own and save the phrase file "phrases.pxi" into it. This special folder must bear the PhraseExpress logo as shown here:
If the folder does not show the PhraseExpress logo, iCloud Drive has not recognized the folder as being created by the PhraseExpress App and synchronisation will fail. Solution: Uninstall the App, remove any PhraseExpress related folder from iCloud Drive, reboot the iOS device and reinstall the App again.
If you want to keep taking advantage of the Windows version's full feature potential while still be able to sync with iPhone/iPad, copy (instead of move) the desired phrases into the iPhone/iPad phrase file node. You will then have one version in the Windows phrase file node with full functionality and a second version in the iPhone/iPad phrase file node with the stripped down duplicate.
As this creates phrase duplicates on the Windows client, you may want to disable autotext for the copied items: Right-click the phrase folders or mobile phrase file node and uncheck the context menu option "" (Only the Windows client recognizes this setting. The iPhone/iPad App ignores it).
PhraseExpress can estimate how much time and money it saves by inserting phrases for you.
Example: Given a typing speed of 60 characters a minute, you would need approx. 2 minutes to enter a text containing 120 letters. When using PhraseExpress you would only require approximately 5 seconds to select the phrase or to trigger the Autotext. Thus, your time savings is 115 seconds for each phrase. Given an hourly rate of $20, PhraseExpress saved you 64 cent ($20 per hour * (120 seconds - 5 seconds) / (60 seconds * 60 minutes) = $.64).
This calculation is based on the typing speed and hour rate you can optionally enter in the App settings. Of course, no such data is transmitted to us and the configuration is optional. The input doesn't not affect the App's general functionality.
The statistic feature is for entertainment only and not suitable for accurate productivity measurement.
Gathering user performance statistics may violate employee privacy laws in your country. The feature can be disabled in the settings of a licensed App
To open the PhraseExpress App settings:
Alternatively, open the iOS settings and scroll down to the PhraseExpress settings.
Setting changes take effect after an App restart.
The PhraseExpress custom keyboard requires "Full access" to access the file that stores your phrases on your device. It also enables PhraseExpress to access the clipboard for corresponding clipboard related macro functions.
We designed the PhraseExpress App to minimize access to the iOS operating system. PhraseExpress never sends any keyboard input or phrases to us.